Compliance & PQQ Assistant Job

LOCATION: Croydon, South London
HOURS: 8:00am – 5:00pm (Office Based Role – NO Remote Working Available)
JOB TYPE: Full-Time, Permanent
SALARY: £23,000 - £25,000

Role Overview:
Working within the Compliance Department, the Compliance & PQQ Assistant plays a crucial role in ensuring the organization adheres to relevant laws, regulations, industry standards, and internal policies. Their primary responsibility is to complete Pre-Qualification Questionnaires (PQQs) and support the Compliance Manager with other compliance tasks to ensure the organization operates within legal and ethical boundaries.

KEY RESPONSIBILITIES:

PQQ Management:

• Complete PQQs with up-to-date and accurate information.
• Ensure all PQQs are submitted in a timely manner, meeting all deadlines.
• Collaborate with various departments to gather necessary data and documentation required for PQQs.
• Maintain a database of completed PQQs and track the status of ongoing submissions.

Research and Analysis:
Conduct research on relevant laws, regulations, industry guidelines, and best practices to keep the Compliance Manager informed about changes that could impact the organization.

Documentation:
Assist in maintaining accurate records and documentation related to compliance activities, such as policies, procedures, reports, and PQQ submissions.

Monitoring and Reporting:
Participate in monitoring activities to assess the organization's compliance with relevant regulations. Help prepare regular compliance reports for management and regulatory authorities as required.

Risk Assessment:
Assist in identifying potential compliance risks, vulnerabilities, and legal register requirements within the organization in line with ISO 9001:2015 & 14001:2015 UKAS Accredited Systems. Collaborate with the compliance team to develop strategies to mitigate these risks.

Coordination:
Assist in coordinating internal audits and reviews to assess compliance levels. Collaborate with different departments to ensure that compliance-related tasks are completed in a timely manner.

Data Management:
Help manage data related to compliance activities, including maintaining databases and tracking compliance metrics.

Policy Implementation:
Support the implementation of new compliance policies, procedures, and guidelines across the organization.

Regulatory Updates:
Stay updated on changes in relevant laws, regulations, and industry standards to ensure the organization's compliance practices remain current.

Ethical Guidance:
Provide guidance to employees on ethical conduct and compliance-related matters.

Experience and Skills:

• Experience in a relevant field (e.g., Compliance, Business, Law, or a related discipline).
• Previous experience in a compliance-related role, or with PQQ experience is a plus.
• Strong attention to detail and analytical skills.
• Excellent research and communication skills.
• Familiarity with relevant laws, regulations, and industry standards.
• Proficiency in using office software (e.g., Microsoft Office Suite, spreadsheets, databases).
• Ability to work collaboratively within a team and across different departments.
• High level of integrity and ethical awareness.

Job Types: Full-time, Permanent

Pay: £23,000.00-£25,000.00 per year

Benefits:

• Company pension

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Croydon: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (preferred)

Experience:

• Customer service: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• English (required)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person