Job Responsibilities:
- Administrative Support: Provide comprehensive administrative support to both the Commercial Workshop Manager and Fleet Team. Responsibilities include document preparation, managing correspondence, maintaining records, and updating fleet information.
- Parts Coordination: Assist in managing parts inventory, liaise with suppliers, and handle orders to support workshop and fleet operations.
- Compliance & Documentation: Ensure all vehicles meet industry compliance levels, manage purchase orders, sales invoices, and delivery notes.
- Software Management: Utilize bespoke motor industry software for various administrative and operational tasks, ensuring data accuracy and efficiency.
- Information Management: Collate information requested for management purposes, update fleet data, and maintain effective record-keeping.
- Communication: Serve as a point of contact for internal and external stakeholders, handling telephone inquiries professionally and ensuring clear and professional communication.
- Proactive Engagement: Take initiative in daily tasks, anticipate needs, and execute responsibilities with minimal direction, embodying a "go-getter" attitude.
- Relationship Building: Develop and maintain effective working relationships with internal teams and external partners.
Key Requirements:
- Experience: Previous experience in a parts or commercial workshop environment within the motor industry, and experience in fleet management or a related field.
- Computer Literacy: Full proficiency in standard office software and the ability to adapt to specialized motor industry software.
- Education: High school education or equivalent; further education or certifications related to the automotive industry will be advantageous.
Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Assertive and proactive approach to problem-solving.
- Ability to work under pressure in a busy, reactive environment.
- Excellent command of the English language.
Personal Attributes:
- Assertive with a strong, proactive work ethic.
- Independent thinker with a robust "can-do" attitude.
- Excellent team player capable of leading initiatives without explicit instructions.
Why Join Us?
- Dynamic Environment: Work in a lively, energetic setting that offers daily challenges and opportunities.
- Growth Opportunities: Continuous learning and growth opportunities in the motor industry.
- Supportive Team: Be part of a supportive team that values hard work and initiative.
Application Process: Interested candidates should submit a resume and a cover letter outlining their qualifications and how they can contribute to the success of our workshop and fleet operations.
Job Types: Full-time, Permanent
Pay: £23,000.00-£28,000.00 per year
Benefits:
Schedule:
- Monday to Friday
- No weekends
Work Location: In person
